2013 Vendor Application

Jamtown Natural Henna Art 5Playas Foods

Reach thousands of drummers, dancers, and world culture enthusiasts in our International Marketplace. Applications accepted over a 3 month period between January 3rd and March 22nd of this year. To apply for vending your products at the World Rhythm Festival read the conditions and follow the directions below.

Applications are now closed for this year!

New for this year:

The marketplace will stay open until 8:00 PM on Saturday night this year. This is by special request from some vendors. There will be an announcement at 7:45 PM that the Marketplace will be closing in 15 minutes. Please close up shop as quickly as possible at 8:00 PM. Vendors are not required to stay open until 8:00 PM, but each vendor is responsible for the security of his/her products until the building is closed.
Sunday closing will be earlier and more strictly enforced this year. Seattle Center staff need to clean up from our activities. Last year some vendors were not sensitive to this need and continued to sell products into the evening. This year, once our Vendor Coordinator (or the assistant coordinator) has met with you to assess the Seattle Center Commission fee, you are required to close up shop and load out. Your load out time will be anywhere between 4:00 PM and 5:00 PM Sunday. There will be an announcement at 4:45 PM that the Marketplace will be closing in 15 minutes.

This year vendors will be located only in Fisher Pavilion. The Armory (Center House) is not available because Whirligig will be happening. All spaces inside Fisher Pavilion will have access to electricity. As before, we will also offer a few outside spaces along the patio of Fisher Pavilion. While spaces at both ends of the patio will have access to electricity, those spaces along the far side by the grass will not have electricity. Each vendor space has a number, which identifies that particular stall location. Please view our map of vendor spaces with the links below, and note the number for the space or spaces that you would like to reserve for your business. Stall spaces are assigned on a first come/first served basis as completed applications with payment are received. As each of the spaces are reserved, that information will be displayed here.

Stall spaces already reserved: #'s 1, 4, 5, 6, 7, 8, 9, 10, 11, 14, 15, 16, 17,18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 32, 35, 36, 37, 38, & 39

Map of vendor spaces: Fisher Pavilion

Food Vendors and Non-profits:

We encourage food vendors to apply for the patio spaces outside of Fisher Pavilion. In addition, we will be offering up to 4 discounted spaces in Fisher Pavilion to non-profit organizations during early registration, through February 21st. The discount is 50%. After that date no discounted space will be available. Non-profits must verify their non-profit status.

Hours of operation:

Friday, April 12th: 9:00 AM to 6:00 PM load in. All vehicles off campus by 6:00 PM. Canopy set up must end at 6:00 PM. Fisher Pavilion locked by 7:00 PM.
Saturday, April 13th: 8:30 AM to 10:00 AM additional loading in. All vehicles off campus by 10:00 AM. Sales start 10:00 AM and stop by 8:00 PM. Fisher Pavilion locked by 8:30 PM.
Sunday, April 14th: 9:30 AM Fisher Pavilion unlocked. Sales start at 10:00 and stop by 5:00 PM. Load out starts at 4:00 PM.

Notes to Vendors

Applications are subject to review to assure that this festival is a good match as a venue for your products.
Outside vendor tents must be white.
Vendors requiring electricity should bring their own extension cords and their own Gaffer's Tape for taping extension cords to the floor. No Duct Tape will be allowed!
All booths must conform to City, State, and National fire, electrical and safety codes and regulations.
Building security will be provided. Please remove any cash boxes and small valuables at the close of each day.
Liability: SWPS, the Drayage company and Seattle Center will not be responsible for the safety or the security of vendor property from theft, damage by fire, accident, or other causes.
You will need to provide Gaffers' tape, string, rope and scissors. The use of duct tape, tacks, nails, or mastic on any painted wall surface inside or outside of the facilities is prohibited.
Bring your own supports or stands for any business signage.
Seattle Center charges 15% commission on net sales. Vendors must keep a record of all sales. Net sales will be the gross sales minus the cost of the booth/stall. The 15% commission will be collected before the close of the Marketplace Sunday afternoon, between 4:00 PM and 5:00 PM. Vendors are responsible for collecting and paying all sales taxes, etc.

Advertising in Festival Program:

Increase your traffic by advertising in the Festival Program, a valuable resource used by Festival Participants all weekend-long. Advertising rates start at just $60. Click Here to see more information.

Deadlines

Early Pay Special closes 5:00 PM February 21st.
Application accepted through 5:00 PM March 22nd.

In Conclusion:

If you agree to the conditions stated above, and if you would like to apply for vending privileges at this year's WRF, then click below to view and print the vendor application. You can file your application online or by mailing to the street address in the form.

To file Online:

Save either the Word document or the PDF document to your own computer. You will need appropriate software to work with the document.
Fill out the document completely and re-save it on your computer.
Pay with the PayPal option below.
Send in your completed application as an email attachment to: VendorCoordinator@swps.org.

To file by mail:

Open either the Word document or the PDF document online, and print it on paper.
Fill out the form completely and legibly (we need to be able to read the writing).
Mail the completed form with a check for the appropriate fee to the address on the form.

The deadline for all applications is March 22nd. No late applications will be accepted.

2013 Vendor Application PDF or 2013 Vendor Application DOC
Map of Vendor Stall Spaces: Fisher Pavilion

Vendors who do not have a City of Seattle Business License will need to buy a Seattle Trade Show license for $10.
Seattle Trade Show License - $10

Ade Africana Lhasa Trading Company Ojoba Collective